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To improve the impression of a company to the outside world a company will often rely on business writing classes. One only needs to look to any type of correspondence produced from a company that is located overseas to see some glaring differences in terms of etiquette and presentation.

Many domestic companies have allowed standards to fall and do not seem to care that the image they project of themselves is not very flattering. There are two basic reasons for the decline in standards. The first is the fact that English grammar and correct English usage are no longer taught in our schools. The second is the fact that business letters have been replaced, to a great extent, by electronic mail for the normal run of business dialog.

Why exactly overseas companies are better at formal business writing has still not been completely addressed. Exactly how do these overseas companies manage to have almost perfect structure etiquette in their business communications? The true answer to this question isn’t mysterious or complex by any stretch of the imagination. The letters which originate from overseas are most likely composed by someone whose native language is not English; they had to spend significant time and effort on grammar to learn English as a second language. In fact, many people at overseas companies often are in shock that a business communication from a company that is located in a native English country is so poorly written and constructed.

What can really hurt a company’s image is when an employee engaging in business writing becomes too over familiar with the person they communicate with. In fact, over familiarity in a written correspondence can be a deal breaker even if the deal had gone well for months prior during oral negotiations. A deal can go sour if an informal term of endearment is used, for example if John writes to someone using the salutation “Hey bucko” this could have unintended negative consequences to any potential deal that was being worked.

Situations like these have been a wake up call to many companies and they are starting to grasp that official business letters should be handled by particular people. How else can a writing class help? A good business writing class will help those who take it to focus on how to be more clear and concise in their communications so there is not any confusion on the part of the recipient.

One very famous incident that could have turned out very differently was the use of the word ‘wicked’ in a letter from one young executive to another. Although the phrase ‘Thomas you are so wicked’ was meant to be high praise, Thomas did not understand. Hardly surprising, I suppose, but a good business writing course would certainly warn against the use of colloquialisms.

Any quality business writing course would encourage the students to refrain from using words which can have multiple and ambiguous meanings. If clear and concise English is used consistently than a lot of unnecessary and excessive communications could be drastically reduced. If the message is clearly stated there will be no misunderstanding and no further communication will be needed for clarification.

Another good reason why business writing should stay focused and concise is because it will cut down on back and forth communication from sender and recipient. The clearer the written message, the least likely the recipient will have to write back asking for clarification. Another good example of unclear business writing is when employees utilize the words “ult’ and “inst” when alluding to dates. For example, it is much simpler to write: “Thank you, I received your letter dated 6th May.” Rather than writing: “I got it 6th ult.” A good business writing course should cover concepts similar to this one.

Barry Walls business writing course is quickly generating full time incomes for virtually all who sign up. If you want to quickly quit or replace a full time job with a dream work from home solution, try his business writing classes.